ALFURQAN ACADEMY Admissions Rules and Regulations: 

Child Welfare and Safety

1. Health and Medical Conditions: Parents must ensure that all relevant health information about their child, including allergies, medical conditions, learning difficulties, or any other special educational needs, is disclosed on the Registration Form or Online Application. Failure to provide this information may result in the cancellation of the child's registration. If any changes occur in the child’s health, this must be communicated immediately to the Madrassah.
2. Support for Special Needs: As a madrassah, Alfurqan Academy does not provide specialist educational provisions for children with special educational needs. If a child requires additional support beyond what is typically available in our environment, parents must ensure that alternative arrangements are in place for their child’s learning needs.
3. Right to Remove Students: Alfurqan Academy reserves the right to remove a child from the madrassah at any point if their health, behaviour, or condition compromises the safety or wellbeing of the child, other students, staff, or the madrassah’s property. In such cases, no refund will be provided.
4. Medication and Medical Emergencies: The madrassah does not administer medication to students. Parents must ensure that their child brings any necessary medication to the madrassah and is able to use it independently. In case of a medical emergency, parents’ consent to their child receiving first aid or necessary medical treatment.
5. Attendance During Illness: Parents must ensure that their child does not attend madrassah if they are suffering from a contagious illness (e.g. flu, diarrhoea, or any infectious condition) or have symptoms such as a fever, cough, or head lice. If a child becomes ill while attending, parents must collect them promptly. Failure to pick up an ill child may result in the termination of registration.
6. Lunch and Snacks: Parents are responsible for providing their child with lunch and water. The madrassah cannot provide lunch or refrigeration facilities. A no-nuts and no-food-sharing policy is in place for health and safety reasons. If the madrassah needs to provide lunch, a charge of ?20 will apply.
7. Emergency Contact: Parents must ensure they are contactable during madrassah hours and agree to collect their child promptly if requested. Failure to respond to urgent calls may lead to the cancellation of the registration.

8.      Outdoor Activities and Liability for Minor Injuries

Alfurqan Academy occasionally takesstudents outside the madrassah premises, including to the opposite playground,football pitch, basketball court, or other recreational spaces, during breaktimes or allocated physical activity sessions (typically up to 20 minutes).These activities are supervised, and students may engage in activities such asfootball, basketball, and other physical games.

While every effort is made to ensure thesafety of students during these activities, parents should be aware that thereis an inherent risk of minor injuries, including but not limited to sprains,bruises, or cuts, which may occur during recreational play.

By agreeing to these terms and conditions,parents acknowledge and accept that the madrassah will not be held liable forany minor injuries sustained during such outdoor activities, provided themadrassah has taken all reasonable steps to ensure the safety and supervisionof students. This clause does not exclude liability for injuries caused by themadrassah's negligence or failure to ensure adequate supervision.

Student Attendance and Punctuality

1. Arrival and Departure: Parents must ensure their child arrives on time. The madrassah gates will open five minutes before the class starts and will close twenty minutes after the start time. Parents must ensure their child is collected on time. A late collection fee of ?5 per 15 minutes will apply. Persistent late collections may result in the removal of the child from the madrassah.
2. Absences: Parents must inform the madrassah if their child will be absent or if they are withdrawing their child from the madrassah. The madrassah is not responsible for the safety of the child until they enter the premises.
3. Materials: Parents are responsible for ensuring their child brings all required materials to madrassah. Parents should buy lost or missing books, stationery, or bags.

Homework and Examinations

1. Homework: Parents must ensure their child completes and submits all assigned homework. Non-completion may affect their progress. Homework will be set and monitored using yellow dairy book, and parents are responsible for ensuring their child is logging in, completing, and submitting homework on time.
2. Examinations: Students are expected to attend exams on scheduled dates. Any change to these dates must be approved by the madrassah management. Parents will be notified via email, WhatsApp group announcement or SMS of exam schedules.

Payments, Fees, and Refunds

1. Fee Payment: Once registered, parents agree to pay the FEE as outlined in the FEE Structure document. If a parent has One Child in the Madrassah, the fee must be paid quarterly on time, regardless of personal circumstances or absence. Failure to pay fees on time may result in suspension or removal of the child from the madrassah. Please refer to the FEEs Structure document for details of FEEs.
2. Non-Refundable Fees: The madrassah operates a no-refund policy, even if a child is unable to attend due to personal circumstances or failure to settle in. If a child is removed due to a breach of policies or misconduct, no refund will be provided.
3. Late Collection Charges: A fee of ?5 per 15 minutes will be charged for late collection of children. Continued lateness may lead to termination of registration, with no refund.

Student Behaviour and Discipline

1. Misbehaviour: The madrassah will not tolerate disruptive or unsafe behaviour. Students may face temporary or permanent exclusion for serious misconduct, including physical aggression or attempting to leave the madrassah premises without permission.
2. Property Damage: Any damage to madrassah property will result in disciplinary action and may lead to the student’s removal from the madrassah. Parents are liable for any damage caused by their child. The madrassah is not liable for any loss of personal equipment, including phones, valuables, money, or expensive shoes. Children must not bring valuables to the madrassah, as the madrassah will not be responsible for reimbursing or compensating for any losses
3. Communication and Complaints: Parents are advised to address any concerns or complaints directly with the Madrassah management, and not with teachers during madrassah hours. Aggressive behaviour from parents or guardians towards madrassah staff will result in the immediate termination of the child’s registration.

Miscellaneous Terms

1. Class and Level Changes: The madrassah reserves the right to change a student's class or level at any time based on assessments or progress. No refunds will be issued in this case.
2. Termination of Registration: The madrassah reserves the right to terminate a student’s registration at any time, without refund, in the case of a breach of these terms or due to serious behavioural issues, persistent lateness, or non-payment of fees.
3. Alterations to Terms: Alfurqan Academy reserves the right to amend these terms and conditions at any time, in accordance with changing laws or regulations, and will notify parents of any significant changes. Parents agree to accept these changes.
4. Liability: Parents agree to indemnify the madrassah for any loss, damage, or injury caused by their child during their attendance at the madrassah.
5. Data Protection: Personal information provided by parents will be handled in accordance with the General Data Protection Regulation (GDPR). This data will only be used for educational purposes and will not be shared with third parties.

Consent and Acknowledgement

By ticking this box, parents confirm that they have read, understood, and agree to comply with the terms and conditions outlined above. This document will also be sent via email and through other communication channels. Parents are obligated to adhere to these rules, and failure to sign does not exempt them from the responsibility to follow these terms.

Information on this form is used for the purpose of processing the application of your child. By providing the information, you agree for us to communicate with you byelectronic means as well as by phone. We may also use personal information wehold about your child including sensitive information such as medical detailsfor the purpose of assessment and, if a place is later offered, in order tosafeguard and promote the welfare of the child. Personal information you supplyto us and images/video of your child taken will be used in accordance with ourData Protection Policy. Failure to give correct information will constitute amaterial breach of any agreement(s) entered into between Al Furqan Academy andyou in relation to your child’s application entitling us to terminate all andany such agreement(s) without any obligation to return any deposit or feespaid. This personal data we hold about your child will be removed upon requestby emailing to info@alfurqanacademy.co.uk